Field reference

This reference lists every field and action on the two Universal Search administration pages, with its default, its allowed values and the tooltip text Business Central shows for it. Use it alongside the guide pages, which explain when to change each setting: Start indexing, Choose what to index and Set result limits.

Universal Search Setup

Open it from Tell Me. There is one setup record per company.

General group

Field	Default and values	Tooltip
Indexing Enabled	Off after installation. Start Indexing turns it on.	Specifies whether background indexing of configured tables is active.
Max Results	25. Allowed range 5 to 100.	Specifies the page size for search results - the number of matches shown before the user has to select "Show more results". Also scales the per-table group cap in the mixed (All) view as more pages are loaded.
Max Records per Table	0, meaning no limit. Minimum 0.	Specifies the maximum number of records indexed per table. This limits the database storage used by the index. Enter 0 for no limit.
Group Cap in All View	5. Enter 0 for no cap.	Specifies the maximum number of results shown per table in the mixed (All) search view, so one large table cannot bury results from smaller tables. Enter 0 for no cap.

License group

All four fields are read-only. They are filled in by the activation wizard.

Field	Values	Tooltip
Activation Status	Grace period, Activated or Declined	Specifies whether the free license has been activated.
License Expiry Date	Set on activation	Specifies when the free license expires.
Registered Company Name	Set on activation	Specifies the company name registered with the license.
Registered Email	Set on activation	Specifies the contact email registered with the license.

Actions

Action	Tooltip
Start Indexing	Creates the background job that keeps the search index up to date.
Index Configuration	Choose which tables and fields are searchable.
Universal Search	Open the Universal Search page.
Activate Free License	Activate your free 50-year license.

Search Index Configuration

One row per searchable table and field. Open it from Universal Search Setup or from Tell Me.

Columns

Column	Default and values	Tooltip
Table No.	Required. Any table.	Specifies the ID of the table that is searchable.
Table Caption	Filled in from Table No. Read-only.	Specifies the name of the table that is searchable.
Field No.	Required. Text and Code fields of the table only.	Specifies the ID of the field that is searchable.
Field Caption	Filled in from Field No. Read-only.	Specifies the name of the field that is searchable.
Weight	5 for new rows. Allowed range 1 to 10.	Specifies how strongly matches in this field influence the ranking of search results.
Enable Phonetic	On for new rows.	Specifies whether sound-alike (phonetic) matching is used for this field.
Record Filter	Blank, meaning every record. Checked against the table when entered.	Specifies a table view/filter, e.g. WHERE(Blocked=CONST(No)) - only records matching it are indexed for this field. Leave blank to index all records.
Status	Pending rebuild, Indexing, Active or Error. Read-only.	Specifies the indexing status of this table.
Indexed Records	Read-only. Set by each rebuild of the table.	Specifies the number of records currently indexed for this table.
Last Error	Read-only.	Specifies the last error encountered while indexing this table.

Actions

Action	Tooltip
Rebuild Selected Table	Marks the table of the selected rows for a full rebuild. The rebuild runs in the background.
Process Now	Runs the index builder immediately instead of waiting for the background job.

What's next

Return to the guide: Choose what to index, or see API and events for developers.